Best free quotation software for all

It wastes time to spend hours preparing and distributing estimates to prospective customers. Who wouldn’t want to save time and streamline the procedure?

Continue reading to learn how! Since we’ll be examining the top free quotation software choices for 2024. Beautiful manual quoting should belong in the past. Produce expert quotations with ease and speed, and free up more time to concentrate on expanding your company.

What Is Quoting Software?

Quoting software, sometimes referred to as quote software, assists with the professional design and preparation of a quotation. The entire process of preparing quotes, sending emails to clients, keeping track of documents, and producing necessary reports can be automated.

Additionally, it enables you to adhere to uniform pricing and procedures, removing errors and guaranteeing adherence to local government norms and regulations. To be more specific, the best quoting software enables salespeople to provide a personalized and accurate estimate faster, allowing them to concentrate on their clients and close more deals.

Features Of A Good Quoting Software

Ability to set pricing rules.

Your chosen quoting software should enable you to set pricing guidelines, saving you the trouble of manually entering the price while creating a quote. The quoting tools can automatically compute precise pricing based on the products/services and their variants.

Product/Service Setup.

The greatest quoting software would make it easier for you to set up multiple goods and services in the database and give each one a code. With only a mouse click, you can now view all of the product’s details while creating a quote for a particular item.

Flexible.

Every company is unique, and yours is no exception. Make sure the software you choose for your quotation fits your needs and your business logic. For instance, your quoting software is useless if the items you deal with demand that you provide extremely technical details in the quotation, but it does not support such requests.

Safety.

You can’t afford to divulge quotations to any of your rivals since they are regarded as extremely private company records. To keep the data private and secure, you must make sure the quoting software you use has advanced security features and only grants users role-based access.

Allows for Multiple Currency Support.

All quoting software supports US dollars, but what if you are doing business with clients that are located outside of the US? Your quoting software must support several currencies, including your local currency if you are simply doing business with clients in your area if you are involved in international commerce.

Expandable.

None of the companies can afford to stay in the same place. Both your business and the requirements for a quotation will inevitably expand. Selecting the best-quoting software that can accommodate the growth and expansion of your firm is preferable.

Legal prerequisites.

Different regions may have various regulatory requirements. Make sure the quoting software you choose can meet your regulatory needs and that it gives you the ability to apply taxes and other policies to the prices of your goods and services.

Integration.

It would be more convenient for you if your quoting software integrated with the accounting and CRM programs you already use. You may complete tasks from a single interface rather than navigating between multiple applications. Additionally, it becomes simple to export client data from programs like CRM while creating error-free quotes.

Best Free Quote Software 2024

Here are the best 5 quoting software in 2024 for all types of businesses.

1. PandaDoc

Pros:

  • Simple to use program for quoting.
  • Intelligent analytics and alarms.
  • Documentation management.
  • Outstanding functionality.
  • Various applications.

Cons:

  • Basic functions are not available with the free plan.
  • Extra costs for specific integrations.

PandaDoc does more than just create simple quotes. You can generate expert quotes with this all-in-one document automation tool, which also offers strong document management features. All of your contracts, quotations, proposals, and forms are managed in one location.

2. FlyPapyrus

Pros:

  • Customizable quotation
  • Product and service adding
  • Client adding
  • Background color customization
  • Cover letter addition
  • Premium features are available in the free plan

Cons:

  • Initially limited to a few countries

Introducing FlyPapyrus, your hassle-free solution for streamlined quotation and invoice management. FlyPapyrus is a user-friendly software designed to simplify the quoting and invoicing process, providing you with a seamless and efficient way to generate professional documents. 

With its intuitive interface, users can easily create and customize quotations and invoices, saving valuable time and ensuring accuracy in every transaction. Say goodbye to manual calculations and tedious paperwork – FlyPapyrus automates the process, allowing you to focus on what matters most: growing your business. 

Best of all, FlyPapyrus is available for free, empowering businesses of all sizes to enhance their financial workflows without breaking the bank. Elevate your invoicing experience with FlyPapyrus – where efficiency meets simplicity.

3. Qwilr

Pros:

  • Excellent integrations with Salesforce and HubSpot.
  • Quotes from web pages are clear and lovely.
  • Simple UI that makes it easy to use.
  • Good collection of templates.

Cons:

  • The price of paid versions is high.
  • The print quality of PDFs is not very good.
  • There isn’t much customization.

You can make lovely interactive quotes using Qwilr. Your quotations will express the essential details while showcasing the individuality and flair of your company.

A library of templates for sales, business, and product proposals is available on Qwilr. In your proposals, you can include content such as spreadsheets, videos, and surveys.

Potential clients receive an interactive, mobile-responsive website when you send them a quote. This is preferred by some prospects over a static Word or PDF document. The quote is also available in PDF format for those who prefer that format, albeit printed PDFs don’t look very good.

4. Fergus

Pros:

  • Simplifies the quote procedure.
  • Uploading pricing books is simple.
  • Create templates for quotes.
  • Free instruction.

Cons:

  • There are no reporting features in the Essentials plan.
  • It lacks built-in marketing integrations.
  • The free trial lasts for 14 days.

Fergus assists your sales staff in creating and managing estimates, invoices, proposals, and quotes. This cloud-based application helps trade companies expedite the quotation process.

Users can try the Essentials Plan for free for a full 14 days thanks to the firm. Regrettably, this plan lacks certain essential functions, such as reporting. Therefore, the free trial won’t provide you with a general idea of what the program is capable of.

5. QuoteCloud

Pros:

  • Quotes are simple to make and send.
  • When a quote is opened, receive an alert.
  • several different templates.
  • Take money in.

Cons:

  • Not compatible with the Essentials and Free Plans.

QuoteCloud is a free quote tool available to companies of all kinds. You may use QuoteCloud to produce expert quotes that are completely customized with the colors and logo of your business.

There are also respectable customization choices on the site. You can therefore create and modify your quotes to meet the needs of your client.

Our Final Thoughts

If you check the list thoroughly, you can see the clear winner is FlyPapyrus. Because this is the only platform where you can get all kinds of premium features for free. All other software offer limited features for their free plans or their paid plans are costly.

If you are a small business owner, this will be the best option for you. If you have a big business, you can integrate our system with your internal system and can unlock more customized features tailored to your business.